Numbers - Finding an Archived Version of a Spreadsheet

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Finding an Archived Version of a Spreadsheet

If you saved your spreadsheet multiple times on Mac OS X v10.7 (Lion) or later, all the
saved versions are automatically archived. You can browse the archive to identify any
earlier version that you want to restore or reference. After you identify the archived
version that you want, you can restore it as a fully editable copy, or you can just extract
from it any text, images, or document settings that you want to use again.

To browse and restore archived versions of your spreadsheet:


Open the spreadsheet for which you want to access older versions, and hold your pointer

over the name of the spreadsheet at the top of the Numbers application window.
A triangle appears.


Click the triangle and choose Browse All Versions.


Chapter 2

Creating, Saving, and Organizing a Numbers Spreadsheet

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Chapter 2

Creating, Saving, and Organizing a Numbers Spreadsheet


The view changes to show snapshots of all saved versions of the spreadsheet receding
against a star field. A timeline along the right side of the screen indicates when the
frontmost version on the left was saved.

Past spreadsheet versions

Current spreadsheet version

Click to restore the version currently

viewable on the right side of the screen.

Click to leave this view without

restoring an older version.

Drag along the timeline to see

versions saved at different times

in the past.


Drag the handle along the timeline to move back through time and look at older

versions of the spreadsheet.


When you find a version that you want to inspect more closely, click its image.

The version moves to the foreground, where you can view different sheets or
resize the view, select objects on a sheet, open the inspectors, and copy objects or
inspector settings.


Do any of the following:

To completely restore the older version, click Restore when the version you want


is in the foreground. The restored spreadsheet appears on your regular desktop,
replacing the last version you were working on prior to viewing the older versions.
(That version is then saved in the timeline, if you want to retrieve it.)

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To restore only an object or inspector setting from the older version, copy the


object or setting by selecting it and pressing Command-C, and then click Current
Document to view the current version of the spreadsheet. Locate the sheet where
you want to paste the item you just copied and click to insert the cursor where you
want the item to appear on the sheet. Paste the item by pressing Command-V.
To compare the older version side-by-side with the current version, click


Current Document.


To return to your regular desktop, click Done.