Sending Your Numbers Spreadsheet to iWork.com public beta
You can send your spreadsheet to iWork.com and access it using any computer with
a supported web browser, an email account, and your Apple ID. Your Apple ID is the
same as your MobileMe subscriber name or iTunes store account ID. If you don’t have
an Apple ID, go to https://appleid.apple.com and follow the onscreen instructions to
get one.
When you send a spreadsheet to iWork.com, you can choose from the following options:
Â
Share with viewers: Invite specific viewers to add comments and notes, and
download your spreadsheet.
Â
Publish on the web: Create a public web address (URL) that you can post on a
website or elsewhere so that anyone can view your spreadsheet. General viewers
can’t view or leave comments and notes on your spreadsheet.
Â
Upload for private use: Send your spreadsheet to iWork.com to be viewed only by
yourself. You can choose to share with other viewers at a later time.
Important:
If you assigned your spreadsheet a password, it won’t protect the
spreadsheet when it’s viewed on iWork.com. That password is only in effect when
viewers download the password-protected spreadsheet and view it on their
computers. To password-protect the spreadsheet online, you must set an online
password when you post the spreadsheet.
To share a spreadsheet with invited viewers:
1
Open the spreadsheet you want to share, and then click the Share button in the
toolbar, or choose Share > “Share via iWork.com.”
2
Type your Apple ID and password, and then click Sign In.
If you've forgotten your Apple ID or password, click Forgot Password, and then follow
the onscreen instructions.
If it’s your first time sending a document to iWork.com, an email verification is sent to
your email address. Click the verification link in the email, and then continue sharing
your document.
3
Select “Share with viewers.”
4
In the To and Message fields, type the email addresses and a message for the people
you want to allow access to the spreadsheet.
5
Type a subject if you don’t want to use the one created automatically.
6
Set viewing options for your shared spreadsheet. Click Show Advanced to see all of
these options:
Leave comments: Select to allow viewers to leave comments on the spreadsheet.
Download the spreadsheet: Select to allow viewers to download the spreadsheet.
Copy to iWork.com as: Type or choose a filename for the online spreadsheet.
Download Options: Select one or more file format options in which to make the
spreadsheet available for download.
Privacy: Select to require viewers to enter a password before viewing the spreadsheet
online. Type an online password in the fields provided, and then click Set Password. Be
sure to notify viewers of the spreadsheet’s password.
You can use the Password Assistant (click the button with the key icon) to help
you create a stronger password. To learn more about the Password Assistant, see
“Password-Protecting a Spreadsheet” on page 31.
7
Click Share.
A copy of your spreadsheet is sent to iWork.com and invitations are emailed to your
viewers. Viewers click the unique link in their email to access your spreadsheet online.
If they leave comments, their name appears on the comments.
To publish a spreadsheet on the web for general viewing:
1
Open the spreadsheet you want to share, and then click the Share button in the
toolbar, or choose Share > “Share via iWork.com.”
2
Type your Apple ID and password, and then click Sign In.
If you've forgotten your Apple ID or password, click Forgot Password, and then follow
the onscreen instructions.
If it’s your first time sending a document to iWork.com, an email verification is sent
to your email address. Click the verification link in the email, and then continue
publishing your document.
3
Select “Publish on the web.”
240
Chapter 11
Sharing Your Numbers Spreadsheet
Chapter 11
Sharing Your Numbers Spreadsheet
241
4
Click Show Advanced if you want to change the online name of the spreadsheet, and
then type or choose a filename for the online document.
5
Click Publish.
A copy of your spreadsheet is published to iWork.com. Viewers can view your
spreadsheet, but they can’t add comments and notes to it.
6
In the dialog that appears, click View Online to see your spreadsheet on iWork.com.
Your browser opens and displays the published spreadsheet on iWork.com.
7
In your browser window, click Show Public URL to see the web address for
your document.
You can copy the web address (URL) and post it on a website or elsewhere. Anyone
with the web address can view your spreadsheet online.
To upload a spreadsheet for your private access:
1
Open the spreadsheet, and then click the Share button in the toolbar, or choose
Share > “Share via iWork.com.”
2
Type your Apple ID and password, and then click Sign In.
If you've forgotten your Apple ID or password, click Forgot Password, and then follow
the onscreen instructions.
If it’s your first time sending a document to iWork.com, an email verification is sent to
your email address. Click the verification link in the email, and then continue uploading
your document.
3
Select “Upload for private use.”
4
Click Show Advanced if you want to change the online name of the spreadsheet, and
then type or choose a filename for the online spreadsheet.
5
Click the Upload button
A copy of your spreadsheet is sent to iWork.com.
6
Click View Online to see your spreadsheet on iWork.com, or click OK to close the dialog.
To access all your online spreadsheets from the Shared Documents view of iWork.
com, do either of the following:
Open a spreadsheet and choose Share > Show Shared Documents. If you’re not
m
already logged in, choose Share > Sign In, and then choose Show Shared Documents.
Go to
m
http://www.iwork.com/ and sign in.
You can set iWork.com to notify you by email when viewers post new comments to
an online spreadsheet. For this information and more details about using iWork.com,
go to http://www.iwork.com/ and click Help at the bottom of the page.