Numbers - The Toolbar

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The Toolbar

The Numbers toolbar gives you one-click access to many of the actions you perform
as you work in Numbers. As you discover which actions you perform most often, you
can add, remove, and rearrange toolbar buttons to suit your working style. You can
also hide the toolbar by choosing View > Hide Toolbar; to show it again, choose View >
Show Toolbar.

To see a description of what a button does, hold your pointer over it.

The default set of toolbar buttons is shown below. The Full Screen button in the upper-
right corner doesn’t appear unless you are running Mac OS X v10.7 (Lion) or later.

Open the inspector window,

Media Browser, Colors

window, or Fonts window.

Send a spreadsheet

to the web.

Add a chart, text box,

shape, or comment.

Add a table.

Add a formula

or function.

Sort, filter, and

categorize rows.

Add a sheet.

Show or hide Print View,
comments, and more.

Show or hide all the formulas and
functions in the spreadsheet.

View and edit

in full screen.

To customize the toolbar:


Choose View > Customize Toolbar. The Customize Toolbar sheet appears.


Make changes to the toolbar as desired.

To add an item to the toolbar, drag its icon to the toolbar. If you frequently


reconfigure the toolbar, you can add the Customize button to it.
To remove an item from the toolbar, drag it out of the toolbar.


To restore the default set of toolbar buttons, drag the default set to the toolbar.


To make the toolbar icons smaller, select Use Small Size.


To display only icons or only text, choose an option from the Show pop-up menu.


To rearrange items in the toolbar, drag them.



Chapter 1

Numbers Tools and Techniques

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Chapter 1

Numbers Tools and Techniques



Click Done.

You can also customize the toolbar by using these shortcuts:

To remove an item from the toolbar, press the Command key while dragging the


item out of the toolbar.
You can also press the Control key while you click the item, and then choose
Remove Item from the shortcut menu.
To move an item, press the Command key while dragging the item around in the